In project management, a progress report is a document that delineates in detail how far the project has gone towards the ultimate goal. In this article, you will download the Daily project progress report template in multiple versions or formats of Microsoft printable (Excel, Word).
A project progress report keeps the project team, sponsors and stakeholders updated and it’s an important part of project communication and management strategy. It gives an outline of activities that have completed and the milestones that have achieved during the project life cycle.
It can be written individually, or a team progress report can be written to update the progress of teamwork to your project manager and project stakeholders. Project progress report writing frequency is initially defined during project-scheduling, milestones defining and stakeholder communication stages.
- Daily Progress Report Format For Civil Works Excel
- Construction Progress Report Template Excel
- Progress Report Template Word
However, it can later be reviewed during the project lifecycle as per need and if there is any major change occur to project initial plan one may need to represent progress report describing reasons for making changes with their possible fruitful outcomes to project.
Some projects may require weekly or monthly progress reporting depending on the scope and complexity of the project.
Project Progress Report Template (Key Benefits)?
Report writing shouldn’t be time-consuming and sometimes it feels like writing project progress report is a redundant activity. Especially in the case when the project team is daily communicating with each other, managers and stakeholders. It helps to avoid the following mistakes.
- Lack of honest communication between teams and to stakeholders
- Unwillingness to communicate any problems and challenges arising during any stage of the project.
- Poor communication channels
- Project progress or status report is quite useful due to the following reasons,
It keeps everyone on the same page during the project life cycle. As the report clearly describes what has been done and what next is coming on the way.
Reduce the Chances of Task Duplication
It facilitates collaboration between different teams of a project working for the same goal but with different responsibilities. It defines areas where one team can help the other one and reduce the chances of task duplication and working in silos.
Improves Transparency creating Project-Life-Cycle Template
It improves accountability and transparency during the project life cycle as if some tasks don’t give outcome as per expectation made during the project planning stage. A project progress template is a golden chance to practically explain what has gone wrong or not happened according to predictions that have caused the change to activity outcome.
Also, the progress report keeps the project team active about the accomplishment of tasks on time sticking to the project schedule made during the project management planning stage.
Provide Guideline to Project Members
These templates are used as a guideline in other projects to see what was done right or went wrong and how to avoid such mistakes again.
It can be used to evaluate and review the project to find loopholes and systemic errors that must be avoided in new projects.
Templates help in Forecasting and Financial Analysis
It helps project managers in effective future planning keeping in view which tasks have been completed and what are the next tasks. What issues have the project team faced during the last stages and how to prevent it from happening again?
How to make a Project Progress Report Template?
- The project progress report should explain the following information,
- How much of the work has completed?
- What activity of the project schedule is currently in progress?
- What tasks are coming next?
- What are the strategies to sort out problems and unexpected challenges?
- How the overall project is going in general?
Simple strategies can be followed to make the project progress report template,
- Write the report date, project title, project manager and team name and the report number at the header of the report.
- Write a brief introduction of the project such as project scope, objectives, and goals.
- Give a recap of what has already been explained in previous reports.
- Write details of each task/activity that have been completed from the last reporting date until this report giving a date.
A detailed explanation of what issues have the project team faced in the accomplishment of activities and how the activities get affected by those challenges.
Briefly describe the future activities and what strategies will be adopted to avoid risks of facing similar challenges.
Highlight key future dates to be tracked carefully
Write a comprehensive analysis of the overall progress and performance of the project.
Following are the do’s and don’t which need to be carefully taken into consideration while writing project progress report,
- Use simple and straightforward language to avoid any confusion.
- Be specific and stick to the point for better understanding and time-saving.
- Use active voice sentences to make reports sound more formal.
- Adjust the jargon of the report about its readers.
- Just stick to facts and avoid providing opinion unless it is necessary.
- Spell out acronyms while using the first time in the report.
Projects progress Report Examples Template
A variety of templates are available relevant to your business. Here I will discuss two main business categories (Construction + Civil Work Tasks). Examples of templates are showing below.
Daily Progress Report Format for Civil Works Excel
Civil work or engineering work daily task management required some sort of template or tool. These templates you can also use in IT management or field staff relates to generating a monthly progress report.
Construction Progress Report Template Excel
Daily construction reporting template in Excel and Word format. You can manage the budget, expense, inventory, employee’s progress report, and other multiple works.
For better understanding and easy visualization, use graphics to supplement the text such as charts, graphs, and tables that can be used instead of dealing with a series of numbers.